Gaincents

Work Methodology

Work Methodology

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Easy to underdtand Work-o-logy.

WORK-O-LOGY

Document Requisition ->
  1. We have designed a checklist of documents that we need from the client’s end for bookkeeping.
  2. Client needs to follow the checklist and provide the required documents like Purchase Bills, Expense-Bills, Bank statements, etc.
Processing Documents in Accounting Software. ->
  1. The documents are entered into accounting software of your choice (Xero, Quickbooks, MYOB, Saasu, Wave apps, etc.)or any such accounting platform.
  2. We then store the scanned copy of the source document along with the transaction to make it easily accessible in accounting software or on related add-ons.
  3. All the entries would be cross-checked and reviewed with the source documents  (i.e. Purchase Invoice/Scanned Bills etc against the Purchase/Expense transaction, respectively).
  4. Benefit: This will leave an audit trail for every transaction for future use.
Reporting to the clients. ->
  1. Management reporting: We will provide monthly management reports in order to appreciate our client’s business performance.
  2. We also have an option of standard Service Level Agreement with the client to understand exactly what their reporting needs are.
  3. Payables / Receivable Reporting: We report the entities daily who wish to have their books updated regularly.
  4. Indirect Tax returns: We stay committed to sending you the report two weeks in advance for you to review. We also assist you with your VAT, BAS, GST/HST, and Sales Tax based upon whichever country you are in.
Final Preparation. ->
  1. Year-end financials are reviewed and finalized for return preparations.
  2. We take care of all communication with your CPA if the tax returns are done with your local CPA.

Bank Reconciliation Work Technique.

1. Understanding the business of the client

2. Then, drafting the chart of accounts as per the business requirements.

3. Finalizing the Chart of Accounts with client

4. Understanding the nature of Expense

5. Coding of Transaction

Frequently Asked Questions

We begin with a structured onboarding where we understand your business model, current accounting setup, compliance requirements, and reporting expectations. This helps us design a workflow that fits your business instead of forcing you into a standard template.

We follow documented processes, maker-checker controls, and periodic reviews. Every stage, from data entry to final reporting, goes through validation to reduce errors and maintain consistency.

Reporting frequency is aligned with your business needs. Most clients prefer monthly reporting, but we also support weekly dashboards, quarterly reviews, and year-end reporting depending on the engagement.

Communication is structured and predictable. You get defined points of contact, scheduled review discussions, and clear turnaround timelines so you are never guessing the status of your work.